Job Title: Executive Assistant
Organization: United Way of Massachusetts Bay and Merrimack Valley
Location: Boston, Massachusetts
Salary: Competitive Salary & Benefits
FT Regular
 
Job Description:
About Us: United Way of Massachusetts Bay and Merrimack Valley (UWMB/MV)
recognizes and holds sacred the potential that our community has to unite
and tackle the ingrained and interrelated problems that Massachusetts
families face today. We seek to be the philanthropic partner of choice for
donors whose compassion to respond to these issues is matched with an
equally purposeful conviction that we can, and should, come together to
uproot social and economic inequities and bring lasting solutions for our
communities. We are working in partnership with the community, nonprofit
organizations, donors, business leaders, and policy-makers to defeat chronic
issues like the achievement gap, homelessness or youth violence. Our work
is rooted in the premise that we need to develop a comprehensive
understanding of the issues we must address, raise awareness and engage the
community-at-large in the power they hold to help address the issues, and
collaborate to build long-term systemic responses.
 
 
POSITION OVERVIEW:
This individual will provide high-level administrative support management
and high-level development officers in the Development Department. They need
an assistant who can draft and compose letters, screen and prioritize calls
and correspondence, prepare presentations, maintain their calendars,
interact with board members and major donors, and other projects. In this
role, you must be comfortable with a high degree of autonomy, confident in
managing multiple tasks, flexible in taking on a variety of tasks, energetic
and enthusiastic.
 
KEY RESPONSIBILITIES:
Customer Service
Serve as a first-point of contact to Board members, key community leaders,
senior staff and other departmental staff on behalf of senior management.
Respond to donor and volunteer inquiries.
Help resolve donor questions and concerns.
Conduct follow-up calls regarding event/meeting attendance.
 
Meeting Coordination
Coordinate the work of various staff and external committees.
Oversee preparation and distribution of meeting notices and background
material for Committees.
Assist in the creation of Powerpoint presentations.
Monitor attendance plans of Committee members.
Coordinate room reservations and catering as needed.
Coordinate the development and production of documents and support
materials for meetings and mailings.
Attend meetings and take minutes as requested. Manage any follow up
required.
 
Administration
Screen calls and in-person communications as needed, based on judgment and
discretion, resolve calls and requests quickly.
Manage the schedule and calendars, coordinating internal and external
meeting requests.
Work with the donor database to enter donor meeting notes and update donor
information.
Review and filter incoming mail and daily e-mail inquiries.
Conduct development related administrative duties such as pledge
processing, gift reports, pledge materials and acknowledgement letters.
Draft correspondence and manage any mailings to external constituencies.
Coordinate special projects as assigned.
 
REQUIREMENTS:
Minimum 2 years' experience in providing administration support at the
executive level.
Proficiency in a Microsoft Office environment  Word, Excel, PowerPoint,
Outlook and experience working with databases required.
Self-confident, professional manner, with sound judgment and discretion in
managing confidential information essential.
Experience managing the calendars of executive level staff.
Ability to organize and mange external staff members.
Ability to work independently with efficiency and enthusiasm.
Proven ability to create formal meeting minutes.
Proven follow-up skills to ensure successful and timely completion of
projects.
Exceptional customer service skills.
Desire to learn more about the development field.
Excellent written and oral communication skills important, with the ability
to initiate tasks, be creative in problem-solving and diplomatic in personal
and phone communications.
Commitment to excellence and to the mission of the United Way
 
 
 
 
How to Apply:
To Apply Go To:
http://www.interviewexchange.com/candapply.jsp?JOBID=8337
Organization Web Site: www.supportunitedway.org
 
Email replies to: humanresources@supportunitedway.org