Job Title: Executive
Assistant/Administrative Coordinator
Organization: Tacoma Art
Museum
Location: Tacoma
Salary:
FT Regular
Job Description:
See job
description online at:
http://www.tacomaartmuseum.org/page.asp?view=9100
About Tacoma Art Museum
Tacoma Art
Museum is a public-spirited institution with nationally
recognized
exhibitions and innovative educational programs that attract
thousands of
visitors annually to its galleries and events. By making
connections for
viewers that may not be instantly obvious,
has developed a reputation for presenting
art in a thought-provoking yet
accessible manner.
Northwest art through its acquisition and exhibition
programs.
embarked on a $27 million capital campaign in
1997 to build a 50,000 square
foot facility and relocated in the cultural
district of downtown
Internationally renowned architect
Antoine Predock designed the building,
which opened in May 3, 2003. With the increased space
and capacity to
present works of art and exhibitions far larger and more
complex than ever
before, museum attendance tripled in the first year to
100,000 visitors.
Job
Description
The qualified candidate must be a self-disciplined and
self-motivated
individual possessing a compatible commitment to our museum
brand values of
being gracious, approachable, dynamic, smart, passionate,
civic-minded, and
innovative.
Supports the Director with day-to-day
activity including maintaining the
directors schedule and travel
arrangements; processing incoming and
outgoing mail and telephone inquiries;
and assisting with correspondence,
interoffice memos
and other written materials. Supports the Board of
Trustees
in cooperation with the Director by creating and distributing
materials for
Board and Committee meetings; attending Board meetings and
recording minutes;
and keeping Board information current and accurate. Also
supports
Director of Development and Director of Finance and Administration
with
clerical and project work. Some general office management is involved.
Responsibilities and Duties
- Support of the Director with
schedule, travel arrangements, phone, mail,
written
materials. (30%)
- Work with the Director to support
the Board to create, update, distribute
materials for the Board related to
Board meetings, Committee meetings and
other Trustee functions. (20%)
- Assist with special project for Development and
Administration divisions,
including but not limited to updating donor
information, taking RSVPs for
functions, maintaining museum attendance
spreadsheets, coordinating museums
charitable contributions to other
nonprofits. (20%)
- Responsible for general office
management including office equipment,
letterhead/business cards, and
oversight of administrative and event
calendars. (15%)
- Manage special
projects as assigned by the Director (10%)
- Track and distribute free museum
passes (5%)
Skills,
Knowledge, and Abilities
- Attention to detail, planning, and
organization
- Effective communication, presentation, and problem-solving
skills
- Strong written and oral skills
- Flexibility and sense of
humor
- Collaborative working style
- Ability to forge and maintain
effective working relationships with a
variety of representatives of public
and private organizations, Board
members, volunteers, vendors, museum staff,
and the general public
Minimum Qualifications
-
Bachelors Degree
- Three years of work experience in art-related field or
non-profit
organization, art museum experience preferred
How to Apply:
Send resume, salary
history, and a list of three references to:
Stephanie A. Stebich, Director
Tacoma Art Museum
1701 Pacific
Avenue
Tacoma, WA 98402
or
sstebich@TacomaArtMuseum.org
Organization
Web Site: www.TacomaArtMuseum.org
Email replies to:
hr@TacomaArtMuseum.org